How to Get the Best from Your Budget: Tips for Schools and Councils
Every penny counts when you're responsible for a playground. Whether you're managing a primary school site or a community play area, you're likely under pressure to deliver big impact on a small budget — and still meet safety, accessibility and quality standards.
The good news? It is possible to create a great playground without overspending. Here’s how schools and councils can make the most of their budget, without cutting corners.
1. Start with a Clear Brief – Not Just a Wishlist
Before you start collecting quotes or browsing catalogues, get specific. What do you actually need the space to do?
Is it for early years or KS2 pupils?
Do you need inclusive features?
Will it be used during PE lessons or only breaktimes?
Does the space double as a community asset?
A strong brief helps you prioritise what really matters — and stops you overspending on nice-to-haves that don’t serve the children.
2. Work With a Partner Who Understands Budget Constraints
Not every supplier is used to working with public sector budgets or phased installations. Look for a playground installation partner who’s comfortable working creatively within your financial limits — and can help you plan in stages if needed.
At Playworks, for example, we regularly work with schools and councils who need to spread costs over multiple financial years or secure grants. Our team knows how to balance long-term value with short-term constraints.
3. Reuse, Repurpose and Refresh Where Possible
Not everything has to be brand new. Can you:
Reuse existing surfacing?
Refurbish timber trim trails or repaint metalwork?
Reorganise equipment into a better layout?
Smart reconfigurations or resurfacing upgrades can give tired areas a whole new lease of life — often at a fraction of the cost of a full replacement.
4. Choose Durable, Low-Maintenance Materials
Saving £1,000 now might cost you £3,000 in five years. Always consider the total cost of ownership and ensure installations meet BS EN 1176 standards:
Will the surface drain well in winter?
Is the timber treated and guaranteed?
Are spare parts readily available?
Ask for ongoing maintenance costs and warranty terms upfront. The cheapest option rarely stays that way.
5. Explore Funding and Grant Options Early
If you’re relying on PTA fundraising, lottery funding or capital grants, timing matters.
Plan well ahead and gather quotes in advance
Align your project with community, health, or SEND outcomes
Ask suppliers to help support your application with visuals or breakdowns
We’ve supported dozens of successful bids — see our guide to getting funding for your playground.
6. Phase the Project (If It Means Getting More for Your Money)
Can you break the project into manageable chunks?
Phase 1: Surfacing + key equipment
Phase 2: Additional play panels or shelters
Phase 3: Landscaping and seating
Phasing helps you manage cash flow, while still delivering a clear improvement in each stage.
Final Thought
Playgrounds aren’t cheap — but with the right approach, they don’t have to blow the budget either.
Whether you're planning a full refurbishment or a few smart upgrades, the key is prioritisation, expert guidance, and an installer who gets the real-world challenges schools and councils face.
Need help bringing your playground plans to life without overstretching your budget?
Get in touch with Playworks — we’ll help you build something brilliant, one step at a time.